PowerPoint Online vs Full PowerPoint Desktop
4 minutes read
Do you want to know more about creating PowerPoint presentations? Learn more about Microsoft PowerPoint Online and the latest version of Microsoft PowerPoint.
In this article, we will explore the differences between Microsoft PowerPoint Online and the desktop version of PowerPoint. This comparison will help you determine which option is best for your needs, whether you are looking to create presentations on the go or need the robust features of the desktop application.
What Versions of PowerPoint Exist?
Microsoft offers several different options for obtaining Microsoft Office, which includes apps like PowerPoint, Excel, and Word. Here are the common ways to buy or use Office:
- Microsoft Office 365: This subscription-based model provides access to the latest versions of Office apps for a monthly or annual fee.
- Office Home & Student 2021: A one-time purchase option that does not include a subscription, meaning it won’t receive updates or new features.
- Office Online: A free version you can access through a web browser, which allows you to run PowerPoint Online without needing additional software.
As you explore these options, you’ll find yourself deciding between the traditional desktop app and the more flexible PowerPoint Online.
What Is Microsoft PowerPoint Online?
Microsoft PowerPoint Online is a web-based version of PowerPoint that you can use from any browser. This application is part of Microsoft’s strategy to provide more service-oriented solutions rather than standalone software sales. PowerPoint Online offers the advantage of being free to use, requiring only a Microsoft account to get started.
One of the major benefits of PowerPoint Online is its accessibility. You can work on presentations from any device without losing your progress, a significant advantage for users who frequently switch between devices.
Getting Started with PowerPoint Online
To begin using PowerPoint Online, simply visit the official site and log in with your Microsoft account. If you don’t have one, you can create an account for free. The interface resembles the desktop version, making it easy for users familiar with PowerPoint to adapt quickly.
You can create a new presentation from templates or upload an existing one to edit directly in your browser. Most of the familiar tools for creating and editing presentations are available, allowing for a seamless experience.
Key Differences Between PowerPoint Online and Desktop
Despite its convenience, PowerPoint Online does have some limitations compared to the desktop version. Here are several key differences to consider:
1. Printing Your Slides
PowerPoint Online has limited printing options. While it now allows you to print full slides and handouts, the desktop version provides more comprehensive printing capabilities, including notes pages and multiple layouts.
2. Guides & Rulers
While PowerPoint Online has made strides in usability, the desktop app is still superior when it comes to precision. Features like zooming and alignment tools are more advanced in the desktop version, making it preferable for complex presentations.
3. Views
PowerPoint offers different views to work with your slides, such as Slide Sorter and Outline View. While you can access standard views in PowerPoint Online, some advanced features are missing, limiting your ability to rearrange or review content effectively.
4. Presenter View
Presenter View, a crucial feature for live presentations, is absent in PowerPoint Online. This view includes essential tools for presenters, such as notes and timers, which are not available in the web version.
5. Password Protection
Currently, PowerPoint Online does not support password-protected presentations. If your work requires this feature, you will need to use the desktop version of PowerPoint.
A Recommendation: Use Both Versions
For many users, the best approach may be to use both PowerPoint Online and the desktop application. Here are two scenarios:
- Budget-minded users might benefit from using PowerPoint Online for free to create, edit, and view presentations.
- Regular users who require advanced features and flexibility should consider using PowerPoint Online alongside the desktop app.
OneDrive: The Key to Seamless Integration
OneDrive serves as an essential tool for integrating the desktop and online versions of PowerPoint. As Microsoft’s cloud storage service, it allows for easy access and synchronization of your presentations across devices. You can store your files in OneDrive, ensuring that any changes made in PowerPoint Online or the desktop app are reflected automatically.
Conclusion
PowerPoint Online is an excellent option for quick access and simple presentations, while the desktop version remains unmatched for advanced features and functionality. Depending on your needs, combining both tools can provide the flexibility and power you require to create effective presentations.