markdown

title: Change Management Explained date: 2024-01-01 cover: 1.jpg author: tutsplus.com tags:

• Change Management
• Project Management
• Presentation Tips

In change management, a project manager uses charts and graphs to track and report on status, timeline, and changes.

This tutorial provides a quick introduction to change management and offers some useful change management PowerPoint templates.

Importance of Change Management

Change management is vital for any organization aiming to implement changes effectively. A skilled project manager in change management can ensure that changes are executed smoothly from the outset. By utilizing charts and graphs, they can track and report on the project’s status, timeline, and any modifications throughout the implementation process.

![GANTT chart template from Envato Elements. Gantt Charts are often used by change managers.]

A GANTT chart is a commonly used tool in the change management process. This bar chart visually represents the steps, status, or resource allocation of a change management plan over any defined timeframe, whether days, weeks, or months. GANTT charts help track progress, identify potential issues before they arise, assign work to team members, and establish delivery timelines.

If you’re a project change manager looking to save time, consider using pre-made chart and graph PowerPoint presentation templates available at Envato Elements and GraphicRiver.

Understanding Change Management

According to Dictionary.com, change management is defined as:

“the management of change and development within a business or similar organization.”

Change management is a structured approach that ensures changes are effectively implemented and endure over time.

To successfully implement a change management plan, follow these steps:

1. Identify Tasks: Determine what tasks need to be completed.
2. Assess Impact: Identify the departments affected by these tasks.
3. Assign Responsibilities: Assign tasks to those with the necessary knowledge and training to execute them.

Here are a couple of examples of how change management can be applied:

• A tech company may utilize change management when rolling out an application update or installing new servers.
• A furniture company might implement change management when introducing a new process for cutting components, such as switching from a handsaw to a computerized laser cutter.

Customizing Change Management Templates

Using a PowerPoint template can streamline the creation of graphs and charts for project presentations. This tutorial is based on the Project Management PowerPoint template from Envato Elements.

Changing Colors on a Slide

To modify the colors on a flowchart (e.g., slide 11):

1. Select the part of the chart you wish to change until little white handles appear around it.
2. Click on the Shape Fill button to access the color palette.
3. Choose a new color by clicking on the color box.

Repeat these steps to change additional colors. Ensure that the selected colors complement each other and maintain a professional appearance.

Adjusting Object Transparency

To change the transparency of an object (e.g., slide 7):

1. Select the object until handles appear around it.
2. Click the Shape Format tab and then the Format Pane button to open the sidebar.
3. Within the sidebar, select the Shape tab and navigate to the Reflection section.
4. Adjust the transparency level using the slider or by entering a specific percentage.

Modifying Object Shapes

To change the shape of an object (e.g., slide 17):

1. Select the object (e.g., a numbered circle) and hit Delete on your keyboard to remove it.
2. Click the Shapes button in the toolbar and choose a new shape.
3. Draw the new shape and insert any text or numbers as necessary.

Change Management Models

Different change management models can assist in effectively communicating with stakeholders. Here’s an overview of some fundamental change management processes:

1. Lewin’s Change Management Model

Lewin’s model consists of three stages:

1. Unfreeze: Prepare the organization for change by addressing current processes and perspectives.
2. Change: Maintain clear and consistent communication throughout the change process.
3. Refreeze: Secure the new processes by locking them in place after gathering feedback.

2. ADKAR Model

This model outlines five steps:

1. Awareness: Understanding what needs to change.
2. Desire: Fostering a desire to support the change.
3. Knowledge: Knowing how to make the required changes.
4. Ability: Developing the capability to implement the changes.
5. Reinforcement: Ensuring the change is sustained.

3. Kotter’s 8-Step Change Model

Developed by Dr. John Kotter, this model includes:

1. Generate a sense of urgency.
2. Establish a strong coalition.
3. Create a comprehensive plan.
4. Engage a broad base of participants.
5. Remove obstacles.
6. Celebrate quick wins.
7. Sustain momentum.
8. Institutionalize the changes.

4. Deming Cycle or PDCA Cycle

The Deming Cycle consists of four steps:

1. Plan: Anticipate changes and formulate potential solutions.
2. Do: Implement the changes gradually to identify and rectify issues.
3. Check: Evaluate the effectiveness of the changes using predetermined milestones.
4. Act: If the changes are successful, integrate them further; if not, revisit the planning stage.

Visual Tools in Change Management

Charts and graphs are essential in depicting change management processes. Below are some useful visual tools:

1. Flowcharts

Flowcharts visually represent processes within an organization and illustrate the steps required for tasks. Begin by listing tasks in order, then outline the steps needed to complete each task to create a comprehensive flowchart.

2. Stakeholder Map

A stakeholder map identifies all individuals with a direct or indirect role in the project. To create one:

1. Identify stakeholders, categorizing them based on their influence and interest.
2. Prioritize stakeholders according to their power and interest in the project.
3. Research their engagement needs to ensure effective communication.

3. Kanban Boards

Kanban Boards are an effective method for visualizing tasks and progress. Typical categories include:

• To Do
• Doing
• Done

Cards representing tasks can be moved across boards to update statuses, facilitating collaboration and transparency within the team.

These visual tools can significantly enhance your change management strategy, and excellent PowerPoint graph templates are readily available from Envato Elements and GraphicRiver.