Print PowerPoint Notes

Crafting an impactful PowerPoint slideshow and delivering a captivating presentation are distinct skills.

The former focuses on designing appealing visuals to convey a clear message, while the latter involves employing effective presentation techniques to ensure the audience grasps the idea. This article will guide future presenters on how to print PowerPoint with speaker notes to enhance your presentation’s success and effectiveness.

What are notes in PowerPoint?

The notes section in PowerPoint is intended solely for the presenter. While the slides display visuals and text to create a compelling experience for the audience, the notes often contain essential details for the presenter to remember during their talk.

In PowerPoint, the notes section can be found directly beneath each slide. Simply click on “Notes” along the taskbar at the bottom of the PowerPoint window to access it. For a detailed guide on how to add speaker notes in PowerPoint, take a look at this article.

Some presenters prefer to use Speaker Notes on a second screen during their presentations. However, if you feel more comfortable with printed notes or lack a second screen, printing your notes serves as a fantastic alternative.

How to print PowerPoint with speaker notes?

Printing your PowerPoint slides along with their corresponding speaker notes is a straightforward process. The steps may vary slightly depending on whether you are using Windows, Mac, or Word. Below, we will explore each method in detail.

How to print slides with notes on Windows

To print slides with notes on Windows, follow these simple steps:

• Open the presentation that contains your speaker notes.
• Go to “File” in the top left corner.
• Select “Print” from the sidebar menu.
• Specify the number of copies you wish to print in the “Copies” field.
• Choose the printer you want to use in the “Printer” field.
• For additional printing settings, click on “Printer Properties”.
• Under “Settings”, select “Full Page Slides” to open the dropdown menu.
• Choose “Notes Pages”.
• Finally, click “Print” to start printing your slides with notes.

How to print a PowerPoint with notes on Mac

To print your notes from a Mac, follow these steps:

• Open your presentation that includes speaker notes.
• Click on “File” in the top left corner.
• Select “Print”.
• Choose your printer under “Printer”.
• Click on “Show Details” at the bottom of the Print window.
• From the “Layout” menu, select “Notes”.
• Click “Print” to obtain your PowerPoint slides with notes.

How to print a PowerPoint using Word

If you prefer to print notes using Word on a PC, follow these steps:

• Open your PowerPoint presentation that includes your speaker notes.
• Go to “File”.
• Select “Export”.
• In the Export panel, choose “Create Handouts”.
• A “Send to Microsoft Word” dialog box will appear. Here, you can select either “Notes Next to Slides” or “Notes Below Slides”.
• Click the “Paste” option from the same dialog box.
• Click “OK”.
• Word will automatically open the document for you. Once it is open, go to “File”.
• Select “Print”.
• Adjust the printing settings as needed.
• Finally, hit “Print” to get your document with notes ready.

Conclusion

Everyone has their unique style when it comes to giving presentations. Having your speaker notes printed out is an excellent technique for keeping track of the key messages you want to convey. You can even distribute these prints to your audience afterward to provide further insight on your topic.

Regardless of your operating system, printing PowerPoint speaker notes is a simple process. The key is to consistently seek out new methods to elevate your presentation skills and discover more dynamic ways to engage with your audience.