Using Presentation Modes and Screen Recording in PowerPoint

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation.

Presentation Modes

PowerPoint offers several presentation modes that allow you to customize your presentation experience. To access these modes, navigate to the Slide Show tab.

Starting Your Presentation

• The first two options you’ll see allow you to start the presentation either from the beginning or from the currently selected slide.

• If you select Present Online, a URL will be generated that you can share with online viewers. A new window will open with information about the Microsoft Office online presentation service. You’ll need an Office 365 account to access this feature. Once ready, click Connect to generate the URL.

• The Custom Slide Show option enables you to choose which slides to include in your presentation. First, create a new custom slide show, select the desired slides, then click Add. Enter a name for your presentation and click OK. This new custom presentation will appear in the list, from which you can select and start the show.

Additional Options in the Set Up Group

In the Set Up group, you can adjust various settings for your presentation, including hiding slides, rehearsing your presentation, and recording it.

• Click Set Up Slide Show to access a range of settings. More details will follow in the next section.

• By clicking Hide Slide, you can prevent the selected slide from appearing during your presentation. Hidden slides will be marked with a faded appearance and their numbers crossed out.

• Selecting Record Slide Show allows you to record your presentation either from the beginning or from the current slide. We will cover this in more detail in the next section. You will find options to enable narrations, use timings, and show media controls.

Selecting Monitors and Captions

• In the Monitors group, you can choose which screen to display your presentation on.

• The Captions & Subtitles options, available only to Office 365 users, allow you to enable subtitles generated from your speech. Ensure you have a microphone for this feature. You can also adjust the language and position of the subtitles.

Set Up Slide Show

To configure your slide show settings, follow these steps:

1. Open your presentation in PowerPoint.
2. Go to the Slide Show tab.
3. In the Set Up group, click Set Up Slide Show. A new window will open with several options.

Show Type and Options

• In the top-left corner, under “Show type,” you can choose whether your presentation will be in fullscreen with speaker notes, windowed, or fullscreen without speaker notes or the menu bar.

• Under “Show options,” you can decide whether to show the presentation without narration or animations, or disable hardware graphics acceleration for improved performance. You can also set the pen and laser pointer color.

Slide Selection

• Under “Show slides,” choose which slides to display in your presentation. You can select all slides, a specific range, or a custom slideshow.

• Additional settings are available to determine how to advance slides (manually or automatically), the desired resolution, and whether to use the presenter view.

Record Slide Show

Recording your presentation is a great way to create a lasting resource. Here’s how to do it:

1. Open your presentation in PowerPoint.
2. Go to the Slide Show tab.

3. Click Record Slide Show, then select either From the Current Slide or From the Beginning.

4. A new window will open, along with your presentation in fullscreen mode. You’ll find a button at the top-left to start recording.